Club Minutes

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CRCC AGM Minutes

19th Nov 2025 7pm @Carlisle Rugby Club

1. Chair's Welcome

Chair Neil welcomed everyone to the meeting and thanked them for coming along to support the Club.

2. Apologies for Absence

Apologies were received from: Becky Wagstaff; Nigel Dickinson; John Slack and Tony Robinson. The list of attendees is at Annex A to these Minutes.

3. Approval of Minutes of 2024 AGM

Members were requested to review the 2024 AGM Minutes prior to the meeting.

It was proposed that the Minutes of the 2024 AGM be approved as a true and accurate record.

Proposed by Vicky Hampton
Seconded by Mally Armstrong
Carried unanimously

4. Chair's Report

Chair Neil gave an account of key Club activities and members’ achievements over the past year. The full report is at Annex B to these Minutes.

Report Summary:

Rides took place throughout the winter with Sunday and Tuesday rides being the mainstay of activity.
The 2025 season got underway with the Reliability Ride in April.
In April Nigel Moore completed the Etape Loch Ness route.
In May Andy Baines did an epic 1000-mile ride from Wigan to Perpignan.
Also in May, four members participated in the Fred Whitton.
In June the club raised £4227 for Alzheimer UK.
In July Tommy Beattie did the coast to coast from Workington to Whitby.
Also in July, Richard Mattinson (and others) did his annual ‘Still Alive’ ride from Whitehaven to Newcastle in aid of Prostrate Cancer.
In September members participated in the Cross Border Sportive.
Also in September, Stefano Barbieri and Robbie Bird did the Tour o' The Borders from Peebles, raising money for the Eden Valley Hospice.
There was a club social event at the Near Boot in September.
In October Alan Strong and Janet Le Luan participated in the National Hill Climb Championships in Matlock.

5. Treasurer's Report & Annual Statement of Account

Treasurer Barry provided his report and statement of account for the past year. The full report is at Annex C to these Minutes.

Report Summary:

Income: £3353.77
Expenditure: £1234.23
Balance at Bank: £2119.54

6. Resolution 1

It is proposed that:

New members’ fee remains at £15
Renewing members’ fee remains at £12
2nd claim membership remains at £12

Proposed: Babs Drinkwater
Seconded: Mike Craig

Resolution 1 was carried unanimously.

7. Election of Committee

Election of Chair: in accordance with the Constitution, Committee posts are held for two years, although outgoing post holders are eligible for immediate re-election. Having completed two years as Chair, Neil stood down and control of the meeting was temporarily passed to Secretary George to vote in the new Chair.

Neil said he was happy to stand for re-election and with no other nominees, either prior to the meeting or from the floor, George asked for a Proposer and Seconder for Neil Irwin to be re-elected as Chair.

Proposed by John Carr
Seconded by Jacky Brennan

Carried unanimously and Neil Irwin was duly re-elected as Chair before resuming control of the meeting.

Election of Vice Chair: Chair Neil stated that Babs was standing down after three years as Vice Chair. Prior to the meeting Paul Wooding expressed interest in standing for election as Vice Chair and as there were no further nominations from the floor, Neil asked for a Proposer and Seconder for Paul Wooding to be elected as Vice Chair.

Proposed by Vicky Hampton
Seconded by Angela Irwin

Carried unanimously and Paul Wooding was duly elected as Vice Chair.

Election of Treasurer: Chair Neil stated that Barry was also standing down after four years as Treasurer. Prior to the meeting Nigel Dickinson expressed interest in standing for election as Treasurer and as there were no further nominations from the floor, Neil asked for a Proposer and Seconder for Nigel Dickinson to be elected as Treasurer.

Proposed by Phil Jobson
Seconded by Craig Mansfield

Carried unanimously and Nigel Dickinson was duly elected as Treasurer.

Election of other Committee Members: Secretary George and Welfare Officer Ang are within their first 2-year term in office and Ride Co-Ordinator Jack is within his second 2-year term: all three were happy to continue in post for another year.

Since the 2024 AGM Jacky Brennan, Nigel Dickinson and Mally Armstrong were co-opted onto the Committee as ‘members without portfolio’ and in accordance with the Constitution, they must now stand for election. Chair Neil asked if there were any further nominations from anyone wishing to join the Committee and was delighted when Phil Jobson expressed interest. Neil then asked for a Proposer and a Seconder to vote Jacky, Mally and Phil onto the Committee en masse, as ‘members without portfolio’.

Proposed by Mike Craig
Seconded by David Labram

Carried unanimously. Jacky Brennan, Mally Armstrong and Phil Jobson were e duly elected to the Committee as ‘members without portfolio’.

The full list of Committee Members is at Annex D.

8. Resolution 2

That the proposed amends to the Constitution be accepted.

Chair Neil said that the Committee had reviewed the Constitution before discussing and agreeing certain administrative changes. To save time the proposed changes were sent to the members for review and comment prior to the AGM and now form the basis of Resolution 2. Neil asked for a Proposer and a Seconder to adopt these changes to the Constitution.

Proposed by Neil Irwin
Seconded by Mally Armstrong

Resolution 2 was then carried unanimously.

9. Resolution 3

That the Safety and Risk Assessment Policy be accepted.

Chair Neil outlined the need for a generic risk assessment policy, stating that it was a requirement of British Cycling: our parent organisation.

To meet this requirement Secretary George produced the ‘Safety and Risk Assessment’ policy, a comprehensive document that uses a ‘traffic light system’ to classify generic risks likely to be met when riding with the club. Again to save time, the draft ‘Safety and Risk Assessment Policy’ was sent to the members for review and comment prior to the AGM and now forms the basis of Resolution 3. Neil then asked for a Proposer and a Seconder to adopt the Safety and Risk Assessment Policy.

Proposed by Jacky Brennan
Seconded by Phil Jobson

Resolution 3 was then carried unanimously.

10. Open Floor Session

10.1 Harraby Cycle Circuit: Ian Wrightson (who has kindly taken on the CRCC administration of the Cycle Circuit) said that the sessions are now set up and will commence on Wednesday 26th November. Chair Neil thanked Ian for stepping up and taking on this important task. He also thanked Vicky and Steve for all their hard work and dedication in organising the circuit sessions over the past years.

Jim Annels asked if Pay Pal was still being used when paying for the circuit and Ian confirmed that it was.

10.2 Ride Leaders: Secretary George raised the issue of Ride Leaders, stating that the list of Ride Leaders on the club website needs updating. He went on to say that British Cycling requires a Ride Leader to be appointed for each club ride and that the Ride Leader is covered by the British Cycling 3rd Party Liability Insurance Policy. His concern was voiced by Jim Annels who said that in the event of an incident requiring insurance company involvement, the suitability and qualification of the Ride Leader may be questioned. This situation was discussed recently in Committee and subsequent enquiries were made with British Cycling regarding their Ride Leadership Level 1 Course. However the £185 / head cost was considered too expensive for the club. George raised the possibility of running an in-house course with measurable and recorded outcomes.

Steve Kirkbride suggested that any locally produced qualification would probably need to be accredited by the governing body.

Vicky Hampton said that a locally generated course should be kept simple to avoid putting prospective Ride Leaders off the task.

Coach Neil (a qualified British Cycling Coach) said he would look into the Ride Leader situation with a view to identifying what would be considered to be acceptable.

At this point in the meeting, Iain Wrightson identified a ‘free’ Cycle Group Leader Course offered by Cycling UK, the details of which he sent to Chair Neil. (https://www.eventbrite.co.uk/e/free-cycle-group-leader-course-by-cycling-uk-tickets-1667262750769)

Action 1 2025 AGM: Secretary George to liaise with Coach Neil and identify a suitable way ahead to resolve the Ride Leader issue.

11. Club Awards

In accordance with CRCC tradition, prior to the AGM members voted for recipients of the club awards. Babs officiated the awards ceremony by reading citations before announcing the deserving winners. They are:

Road Captain of the Year: Nigel Dickinson
Outstanding Achievement: John Rea
Reiver of the Year: Mally Armstrong

Special commendations

Chair Neil thanked and complimented Babs and Barry for all their hard work and support in organising events for the club and for their invaluable contributions as members of the Committee; Babs as Vice Chair for the past 3 years and Barry as Treasurer for the past 4 years. He also complimented Barry for producing and supporting the Club App, which is universally accepted as the key administrative tool that benefits all members. Ang then presented Babs with a bouquet of flowers and Neil presented them with restaurant vouchers as a small token of appreciation from the members.